Payroll

Privacy Policy for PayrollBrothers.com

Pennsylvania Payroll Services Company

Last Updated: December 9th 2025

Payroll Brothers (“Company,” “we,” “our,” or “us”) operates the website payrollbrothers.com (“Site”) and provides payroll-related services to businesses in Pennsylvania and across the United States (“Services”). This Privacy Policy explains how we collect, use, disclose, and protect the information of clients, prospective clients, and Site visitors.

By using our Site or Services, you consent to the practices described in this Privacy Policy.

1. Information We Collect

1.1 Information You Provide

We collect information you voluntarily provide, including:

• Name, employer name, job title
• Email address, phone number, mailing address
• Employer payroll account details
• Employee payroll data (e.g., hours worked, wage rates, tax withholding elections)
• Business tax identification numbers
• Payment and billing details
• Any information submitted through forms, portals, or communications

Employee payroll data is provided by our business clients and processed strictly to deliver our payroll services.

1.2 Information Collected Automatically

We may automatically collect:

• IP address
• Browser type and version
• Device and operating system details
• Pages viewed, time spent, and referring URLs
• Cookies, session data, and similar technologies

1.3 Cookies

We use cookies to:

• Enhance site performance
• Enable secure login functionalities
• Analyze traffic patterns
  You may adjust your browser settings to disable cookies, though certain features may not function properly.

2. How We Use Your Information

We use collected information to:

• Provide payroll processing, reporting, and tax-filing Services
• Communicate with clients and respond to inquiries
• Maintain secure payroll portals and user accounts
• Verify identity and prevent fraud
• Improve Site functionality and Service performance
• Process payments and manage billing
• Ensure compliance with Pennsylvania and federal laws

3. How We Share Information

We do not sell your personal information.

We may share information with:

3.1 Service Providers

Third parties who assist in:

• Payroll tax filings
• Banking and ACH payment processing
• Data hosting and security
• Software integrations
• Customer support

All service providers are contractually required to safeguard data and use it solely for operational purposes.

3.2 Legal Compliance

We may disclose information when required to comply with:

• Pennsylvania state laws
• IRS, U.S. Department of Labor, and Pennsylvania Department of Revenue regulations
• Court orders or legal processes

3.3 Business Transfers

If Payroll Brothers undergoes a merger, acquisition, or sale of assets, data may be transferred to the successor entity.

4. Data Security

We implement industry-standard administrative, physical, and technical safeguards, including:

• Encrypted data storage and transmission
• Secure authenticated client portals
• Access controls and employee background checks
• Regular system monitoring

However, no online system is 100% secure. We cannot guarantee absolute protection against unauthorized access.

5. Data Retention

In accordance with Pennsylvania record-keeping requirements and payroll industry standards, we retain payroll records for:

• At least 3–7 years, depending on the data type and legal requirements

After retention periods expire, information is securely deleted or anonymized.

6. Your Rights

Pennsylvania residents and U.S. users may:

• Request access to personal information
• Request corrections to inaccurate information
• Request deletion (except where laws require retention)
• Opt out of marketing communications

To submit a request, contact us at: Support@payrollbrothers.com

7. Third-Party Links

Our Site may include links to external sites. We are not responsible for their content or privacy practices.

8. Children’s Privacy

Our Site and Services are not intended for children under 13. We do not knowingly collect children’s information.

9. Updates to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be marked with a “Last Updated” date.

10. Contact Us

Payroll Brothers

Email: Support@payrollbrothers.com

Address: Norristown, PA 19403

Phone: (610) 613-7737

TERMS OF USE for PayrollBrothers.com

Pennsylvania Payroll Services Company

Last Updated: December 9th 2025

These Terms of Use (“Terms”) govern the use of payrollbrothers.com and all Services offered by Payroll Brothers. By accessing or using our Site, you agree to be bound by these Terms.

1. Use of the Site

You agree to use the Site only for lawful, business-related purposes and in compliance with:

• Applicable federal laws
• Pennsylvania state laws
• These Terms

You must not:

• Attempt to access restricted areas without authorization
• Introduce malware, interfere with functionality, or attempt system breaches
• Misuse or copy copyrighted content

2. Payroll Services

If you engage Payroll Brothers for payroll services, a separate Service Agreement governs:

• Scope of work
• Pricing
• Data responsibilities
• Service performance

These Terms apply only to site usage, not the full payroll service relationship.

3. Intellectual Property

All Site content—including logos, designs, software, videos, text, and graphics—is the exclusive property of Payroll Brothers or licensed providers.

You may not:

• Copy or redistribute content
• Use content for commercial purposes without written consent
• Reverse-engineer any part of the Site

4. User Accounts

Clients accessing payroll dashboards or portals must:

• Provide accurate information
• Maintain confidentiality of login credentials
• Notify us immediately of unauthorized access

Payroll Brothers is not liable for losses caused by compromised logins unless due to our negligence.

5. Third-Party Integrations

Some Services integrate with third-party systems (e.g., banking partners, tax-filing systems).

We are not responsible for:

• Errors caused by third-party outages
• Security vulnerabilities within systems we do not control

6. Disclaimers

6.1 Website Information

Site content is provided “as is” for informational purposes.

6.2 No Professional Advice

Nothing on the Site constitutes tax, legal, or financial advice. Clients should consult licensed professionals.

6.3 Service Availability

We do not guarantee uninterrupted access, error-free performance, or immunity from cyber threats.

7. Limitation of Liability

To the fullest extent permitted under Pennsylvania law, Payroll Brothers is not liable for:

• Indirect, incidental, or consequential damages
• Loss of income, business, or data
• Any damages exceeding the amount paid (if any) for Site use

This limitation does not apply to willful misconduct or violations of Pennsylvania consumer protection laws.

8. Indemnification

You agree to indemnify and hold Payroll Brothers harmless from claims arising out of:

• Your use of the Site
• Violation of these Terms
• Violation of third-party rights or applicable laws

9. Termination

We may suspend or terminate access to the Site, without notice, for any conduct that violates these Terms or disrupts operations.

10. Governing Law

These Terms are governed by the laws of the Commonwealth of Pennsylvania, without regard to conflict-of-law rules.

Any disputes shall be resolved in courts located in Montgomery County, Pennsylvania.

11. Changes to Terms

We may modify these Terms at any time. Updated Terms become effective upon posting.